Share allotment resources

Shareholder's application letter for new shares

A template letter from a shareholder to the company applying for new shares.

Partially pre-populated letters are usually sent out by the company as part of the share allotment process.

This download is associated with How to issue shares - step by step

Directors' resolution to issue shares

The directors will consider applications received from shares at a board meeting and must resolve to issue new shares.

This template resolution can be amended and inserted into the minutes of your board meeting.

This download is associated with How to issue shares - step by step

Notification of allotment of shares

Once shares have been issued, the company should notify the allottees promptly.

This template letter can be adapted and sent to each shareholder who has been issued shares. It acts as formal notification of the allotment.

This download is associated with How to issue shares - step by step

Shareholders' resolution to remove authorised share capital restriction

A resolution is required to issue shares if the allotment would breach an authorised share capital restriction in the company's constitution.

This simple resolution can be easily adapted and used to remove this restriction on share issue.

This download is associated with Things to consider before issuing new shares in a UK limited company

Invitation to an existing shareholder to apply for shares

When pre-emption rights exist over shares, new shares must first be offered to existing shareholders.

This template letter to a shareholder explains what they must do to apply for shares. It can be adapted to enable the company to meet the pre-emption requirements.

This download is associated with What are shareholder pre-emption rights?

Shareholders' resolution to waive pre-emption rights

If existing shareholders are not interested in new shares to be issued but pre-emption rights exist, they can choose to waive the rights by a special resolution.

This template resolution can be adapted to allow shareholders to waive their rights to the new shares being issued.

This download is associated with What are shareholder pre-emption rights?

Board minutes to allot shares where a new class is created

An example board minute to allot shares where a new share class has been created and the articles altered.

You'll need to amend this minute to the circumstances of your own company. As well as changing the company details, parts of this minute may not be appropriate and you may need to include other details.

This download is associated with How to create a new share class

Written shareholders resolution to create new share class and allot shares

A template written special resolution, which you can amend, by which a company's shareholders, acting unanimously, can resolve to amend the company's articles upon creation of a new share class and then issue shares in the new share class.

This download is associated with How to create a new share class