Maintain records of a UK Limited Company / LLP

How does Inform Direct make managing company details really easy?

Our intelligent software has been designed to ask you straightforward questions, turning your answers into the correct format before electronically filing your submission with Companies House. Features designed to help you easily manage changes to your company details include:

simultaneous updating of your statutory registers if required when you file a change;
automatic inclusion of changes in your next confirmation statement;
pre-populated template minutes and resolutions to support your changes;
automatic saving of documents to your Document Library; and
company name checking facility that allows you to verify with Companies House that your proposed company name is available.

Using Inform Direct to manage your company details, including changes to your registered office address and registered email address; implementation of a SAIL address; change of accounting reference date; filing of micro-entity and dormant company accounts (and other types of company accounts if you are able to upload an iXBRL accounts file) and changes of company name, will enable you to process any update swiftly.

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How does Inform Direct help me manage PSC reporting requirements?

Companies are required to report PSC changes to Companies House as and when they happen. Our intelligent software makes this easy for you.

Easy to process PSC changes

By clicking on the PSC tab you can view a summary of the company's current PSCs or swiftly process any updates required. Using Inform Direct you can:

Add the details of individual PSCs, even if you have not yet confirmed their details.
Add the details of any registrable relevant legal entities (RLEs) that must be included in the register.
Record updates on the progress of your investigations.
Make ongoing updates as you get further in the process of identifying PSCs.
Remove persons or entities that are no longer registrable for PSC reporting.

Our software asks you straightforward questions and converts your answers into the correct form. Any changes you record are automatically submitted to Companies House, as required by legislation, and we also provide you with a suite of professional looking and compliant templates, including:

Notices and proforma reply letters.
Board minutes that evidence the reasonable steps taken by the company to obtain the details of every PSC or registrable RLE.
Board minutes that document any PSC changes and authorise the reporting of these to Companies House.

Inform Direct makes it easy for companies with straightforward PSC requirements to be compliant. However, our software also supports all the different possibilities prescribed by law and is suitable for the most complex PSC arrangements.

Compliant PSC register

When you add the details of any PSCs, Inform Direct automatically produces a PSC register that contains statements compliant with the prescribed wording required by legislation. Similarly, when you use Inform Direct to process any changes, your PSC register will be automatically updated for the changes ensuring that it is always fully compliant. You can view and print your PSC register at any time.

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Can I brand the statutory registers with my client's company logo?

Yes. Using Inform Direct it is simple for you to brand statutory registers and other documents. If chosen, your client's company logo can appear in the top left corner of both statutory registers and template documents, including minutes and resolutions.

Subscribers to Inform Direct can also choose to insert their own branding, with their company name and logo appearing at the bottom of each page of the registers. This functionality is not available to PAYG users, for whom the Inform Direct logo will appear discreetly at the bottom of each page. You can read more about the advantages of a subscription account here.

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Can I use Inform Direct to store and organise my documents?

Yes. Inform Direct offers each account a sophisticated and secure online document storage area - that we call your Document Library. It is easy to upload and store all your company's documents in your Document Library, and if you tag your files, using either the tag lists we have created for you or or your own bespoke tags, it will be simplicity itself to retrieve any document.

For subscribers, all of the features of the Document Library are available free of charge, and the total data storage allowance available is calculated by applying an allocation of 250MB for each company included in your Inform Direct account.

PAYG users also have free access to the Document Library, but to a more narrow offering. Documents that have been generated using Inform Direct will be automatically stored in your Document Library, and you can tag and manage these files as you require.

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Do you provide template minutes and resolutions pre-populated with my details?

Yes. Inform Direct provides a suite of over 300 different template documents, including board minutes, resolutions, company letters, certificates and forms. Moreover, when you submit a filing using Inform Direct, our clever software knows the documents you may wish to produce to support your transaction and offers you these. Our documents are:

compliant with the Companies Act 2006;
pre-populated with the details of your transaction;
created as Word documents so it is easy to make changes if required;
automatically saved to your Document Library; and
professional in design - you can even add your company or client's logo.

The documents are available on completion of a transaction, in which case they will be pre-populated with the details you entered during the process, or in the Template Library, where they are available as standalone templates for you to complete yourself.

Subscription users can produce as many documents as they like free of charge, whilst PAYG users can purchases individual documents for a charge of £5 each.

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How does Inform Direct make changing my company name really simple?

Our intelligent software will largely complete the process of changing your company name for you. The starting point is to see whether your proposed new company name is available. The Inform Direct name checker will allow you to do this in real time by communicating directly with Companies House. Once you have established that your new company name is both available and complies with current naming rules – the final step is simply to indicate how the change will be authorised.

This last point is easier than it sounds. You simply tick a box to confirm whether the change of name is either being authorised by the passing of a special resolution or by a provision in your articles of association. If, like most, you are approving the change by passing a special resolution, you will simply need to confirm that you have held a shareholder meeting or sent the written resolution to all shareholders and give the date the resolution was approved. One point to note is that if you require shareholder approval of the name change you should obtain this before completing your application with Inform Direct. We provide a free template special resolution on change of name for you to complete and use at a shareholder meeting. We also provide a free template written special resolution for change of name which you can complete and circulate to all members eligible to vote.

Lastly, before your change of name request is electronically submitted to Companies House you will have the opportunity to check the details you have entered. Once sent, you will receive immediate confirmation of safe delivery to Companies House and as soon as your application has been approved, Inform Direct will email your new Certificate of Incorporation on Change of Name. We will also automatically update your company records within Inform Direct, including your complete suite of electronic statutory registers.

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Can I use Inform Direct to apply to strike off a company?

Yes. Inform Direct makes the process of creating the populated Companies House forms very quick and simple.

First you must check that your company is eligible to apply to be struck off the register. Details can be found in the 2006 Companies Act sections 1003 to 1005. Among other requirements the company must have been inactive for 3 months and not be going through any insolvency proceedings.

If your company is eligible, and a majority of the directors agree to dissolve the company, then by following the process in Inform Direct a completed DS01 (or a LL DS01 for LLPs) will be created, you just need to get it signed and then sent to Companies House with a cheque for £10 (with the company number recorded on the back).

If your company is not eligible it is either possible to wait until you are eligible, or wind up the company through such proceedings as voluntary liquidation.

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Can I use Inform Direct to manage company mortgages and charges?

Yes. Inform Direct makes it really quick and simple to register new mortgages and charges with Companies House. Our intuitive software also allows you to easily update Companies House when a mortgage or charge has been satisfied or released.

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How does Inform Direct make it simple to register a mortgage?

We have designed an effective process which enables you to quickly and confidently register a mortgage or charge with Companies House. Features designed to help you include:

Simple 4 step process

Straightforward questions supported by comprehensive help texts help you to easily provide all the details required for your mortgage registration application. We also provide proforma wording for the statement of certification of deed, whilst allowing you the flexibility to use your own wording if this is required. Once you have entered all your details, you can to choose to download and print a summary of your mortgage registration application, for presentation to your client, or for your own records, before submitting the application electronically to Companies House.

Avoid errors and ensure your mortgage registration application is accepted first time

Our clever software has been designed to ensure that you avoid the most common errors and omissions, such as:

failure to attach a supporting certified deed document;
submission of the registration application after the Companies House deadline has expired;
omission of the statement of certification of the deed;
omission of the details of the person or company authenticating the certification statement.

If you complete your mortgage registration application using Inform Direct then you will benefit from the checks we have built into the software that prevent the above errors.

Electronic submission

At the end of the process you will be able to submit your mortgage registration application electronically. You will be informed by email as soon as Companies House has accepted your application, and your charge registration certificate will be both attached to the email and automatically saved to your Document Library.

Documents are automatically saved to your Document Library

Inform Direct will automatically save all the documents connected to your mortgage registration application to your Document Library. These include:

certified deed document you upload to support your mortgage registration;
a printable summary of all the details of your mortgage registration application;
any prepopulated template minutes and resolutions you select; and
the mortgage registration certificate you will receive from Companies House.

All the documents will be tagged so that it is easy to retrieve them for future reference.

Automatic update of statutory registers

Once your registration application has been accepted by Companies House, Inform Direct automatically updates your ‘Register of mortgages and charges’.

Produce a professional board minute or resolution to document the transaction

Inform Direct provides you with a template board minute and resolution, populated with the details of your mortgage registration application, and which can be professionally branded with a company or client logo. Both documents are compliant with the Companies Act 2006 and will be automatically tagged and saved to your personal Document Library.

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How does Inform Direct ensure I don't miss any client VAT deadlines?

If you are an agent that submits VAT returns on behalf of your clients, you can securely connect to HMRC and authorise Inform Direct to retrieve the VAT dates of any clients you have linked to your HMRC agent services account (ASA). Doing this enables Inform Direct to automatically update your clients VAT dates and allows us to offer the following important features to ensure you don’t miss an approaching VAT deadline:

The VAT return filing due date is highlighted in the Key Dates section of each company dashboard.
You can choose to display the 'Next VAT return due date' for each of your companies on your Portfolio page.
A notification will display on the company dashboard to warn you when a client’s VAT return is due in the next 7 days and again when the VAT return is due today.
Automated email reminders alert you when the VAT return filing deadline is due in 7 days and again when the VAT return is due today.
You can also generate a report that displays the next VAT return period and VAT due dates of all your client companies.

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Manage Company Details

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