What is PROOF at Companies House?

Written by

Published in on

0 comments | Tags: ,

Protected online filing (PROOF) is a free service provided by Companies House designed to prevent fraudulent paper filings and corporate identity theft. It stops the filing of certain paper forms that fraudsters could use to change the information on a company’s record. These forms include:

Secure, instant Companies House filings

Manage company and director details electronically with dedicated company secretarial software that:
* Tracks filing deadlines and sends reminders
* Has passionate live support
* Creates professional documents
* Provides a company secretarial dashboard

Start now

Once a company has registered for the PROOF scheme, Companies House will reject any of the above forms if they are submitted on paper. This improves security as well as the integrity of the Companies House register.

For companies using the PROOF scheme, Companies House will only accept filings of the above forms made electronically using the six-character alphanumeric authentication code it issues to each company. This can be done either through WebFiling (Companies House’s own interface for electronic filing) or with approved third-party software like Inform Direct.

How to register for PROOF

First you must be registered for the Companies House WebFiling service. Once you sign in to WebFiling look for the ‘Join PROOF’ link on the company overview screen. Click on this and follow the instructions to sign up for the scheme. You can opt out at any time by clicking the ‘Leave PROOF’ link that will replace the ‘Join PROOF’ link once you have joined.

How can I check if my company is registered for PROOF?

The best way to check is to log into the company in Webfiling and look for the option to opt in or out of PROOF. This option will indicate the company’s status as currently protected by PROOF or not.

Can I still paper file a form if I need to correct a mistake?

Companies House will often require a paper filing to correct a mistake on a form filed electronically.  This is still possible even if the company is signed up to PROOF. You will need to use a PR03 form (Consent form for paper filing). This form should only be used in exceptional circumstances and can only be obtained by calling Companies House by telephone. If a company is on PROOF but keeps using PR03 to make paper filings, Companies House is likely to remove the company from the PROOF service.

Is Inform Direct compatible with PROOF?

Inform Direct allows electronic filings and is therefore the ideal accompaniment to using the PROOF service. It is used by authorised persons with the company’s authentication code, which acts as an electronic signature and is kept in encrypted form within Inform Direct. Used alongside PROOF to protect against unauthorised paper filings, Inform Direct is the most secure and efficient way to submit forms to Companies House.

Automated confirmation statements!
Auto-create and auto-file confirmation statements with Inform Direct.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.